This guide will walk you through setting the Old Payroll ID unknown indicator, this is used when taking a company on part way through the year.
If you have not yet created the company click here for the guide.
The reason why we would need to set the ‘Old Payroll ID unknown’ is when taking on a company part way through the year. The payroll ID is used to identify the employee in that company. If the employee has another job they would have a code per a company. If they re-join the company they are also assigned a new code as it would be a new employment.
There are two ways that we can set the ‘Old Payroll ID unknown’ indicator we would need to do this if you are unable to obtain the payroll ID from the previous payroll / Accountant.
So one of the main ways to set the indicator is to go into ‘Employee Maintenance’ > ‘Tax & NI’ in the middle on the right what we have is ‘HMRC payroll ID’ you can enter it in manually if you have it or it will be automatically populated by Qtac. Below there is a tick box labelled ‘Old Payroll ID unknown’ by ticking this it will therefore send the indicator when submitting an FPS.