This guide will walk you through setting the Old Payroll ID unknown indicator, this is used when taking a company on part way through the year.

If you have not yet created the company click here for the guide.

The reason why we would need to set the ‘Old Payroll ID unknown’ is when taking on a company part way through the year. The payroll ID is used to identify the employee in that company. If the employee has another job they would have a code per a company. If they re-join the company they are also assigned a new code as it would be a new employment.

There are two ways that we can set the ‘Old Payroll ID unknown’ indicator we would need to do this if you are unable to obtain the payroll ID from the previous payroll / Accountant.

So one of the main ways to set the indicator is to go into ‘Employee Maintenance’ > ‘Tax & NI’ in the middle on the right what we have is ‘HMRC payroll ID’ you can enter it in manually if you have it or it will be automatically populated by Qtac. Below there is a tick box labelled ‘Old Payroll ID unknown’ by ticking this it will therefore send the indicator when submitting an FPS.

A little bit about us...

Qtac, a recognised payroll solutions provider in the UK, has been serving businesses for 30 years. Specializing in both payroll software and outsourced payroll services, Qtac caters to small businesses, large corporations, and payroll bureaux. Our software, recognised by HMRC, streamlines the payroll process, featuring RTI submissions, workplace pensions management, and a cloud-based portal for payslips and employee self-service. This software is supported by top-tier customer assistance, ensuring a smooth payroll experience.

Additionally, Qtac offers tailored ‘white-labelled’ outsourcing services. These services are particularly attractive to accountancy firms, as they save time, reduce stress, and mitigate payroll-related risks. By outsourcing to Qtac, companies can be confident in the knowledge that their payroll needs are being expertly managed.

Qtac's solutions are not just about functionality; they are about building long-lasting relationships with clients, offering them a combination of technology and expertise. Their commitment to adapting to client needs and providing reliable, efficient services has established Qtac as a trusted name in the payroll solutions sector in the UK. In essence, Qtac simplifies and enhances the payroll process for a diverse range of clients, ensuring compliance, efficiency, and customer satisfaction. 

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