Under RTI, leaver and starter information is sent to HMRC through RTI FPS submissions.
If you have your QTAC set-up to submit automatically after printing payslips then this information will send at the same time.
If you have an employee leaving within a pay period then you should pay them their final pay and set them to be a leaver. You can set the employee’s ‘Payroll Status’ through ‘Employee’ > ‘Employee Maintenance’ > ‘Personal’.
You can either wait until you next submit or submit straight away. If you are happy to wait, the next RTI FPS submission you make will automatically send the leaver information – you don’t need to tell it to send as Qtac will pick this up automatically. You can submit the leaver straight away by right clicking the employees name on the main screen and selecting ‘Submit RTI FPS’.
When an employee joins the company you will need to enter any P45 details received from them into the Qtac software. You also need to fill out a new starter checklist (the modern equivalent to a P46) even when you have P45 details. You can enter P45 details under ‘Employee’ > ‘Employee Maintenance’ > ‘Tax and NI’.
You can also enter new starter checklist (P46) details under ‘Employee’ > ‘Employee Maintenance’ > ‘Tax and NI’. Here you select the employees present circumstance, which will determine the employees tax code for this employment. For details on employees joining without P45 details then see here.