This guide explains how to set up and claim SAP using the Qtac payroll software.

Statutory Adoption Pay (SAP) is a statutory entitlement under UK employment law. The same method is used to select SMP and SPP, however certain parameters are different. Follow the guide below for an accurate walk-through.


  • ‘S.A.P.’ stands for ‘Statutory Adoption Pay’ – which is payable to both male and female employees.
  • Firstly, select the employees name from the employee list on the main payroll home-screen.
  • Then go into ‘Employee’ > ‘Absence Recording


  • Click the ‘Add New’ button
  • Select ‘SAP’ from the ‘Order Type’ drop down box
  • Enter in the expected date of adoption into ‘Expected Date
  • An actual date is not needed though one can be entered
  • Enter in the day they are leaving to go on adoption leave in the ‘Leave Start’ box
  • Enter in the ‘Date Certificate Issued’ – keep any self certificate given to you by the employee
  • Set the ‘Basic Pay Adjustment’:
    • Reduce Standard basic pay by Statutory Pay:
      This option reduces the basic pay by the SAP amount, thus giving you the same gross total pay, just a combination of SAP and ‘Basic Pay’.
    • Do not Pay Basic Pay:
      This option will clear the employees ‘Basic Pay’ to 0.00, leaving only the automatically calculated SAP amount
    • Pay Basic Pay as entered:
      This option allows you to pay whatever you want to the employee in ‘Basic Pay’ alongside the automatically calculated SAP amount
    • Finally click ‘Save

Remember that if the ‘Leave Start’ date for the ASPP is mid-week, the ASPP won’t take effect until the week after as ASPP needs a full week – 7 days – before it can start paying out.



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