You can add in pay period absences under the ‘Change’ button menu – right click the employees name down the left hand side, select ‘Open and Pay Employee’, click ‘Change’ and then select the ‘Absence Recording’ tab along the top:
Adding SSP
Sick leave is added period by period, so a week by week or month by month, depending on how you pay the employee.
- Right click on the employees name and select ‘Open and Pay Employee’ to bring up the open and pay screen
- Click on the ‘Change’ button on the open and pay screen
- Select the ‘Absence Recording’ tab along the top. NOTE: Any changes here will affect the current pay period only
- Click the ‘Add New Absence’ button and select ‘Sick Leave’ from the ‘Absence Type’ drop down menu:
- Enter the ‘Start Date’ and ‘End Date’ (including waiting days) of the sickness. Note that the date entered in the finish date is included as a day off sick.
- The number of ‘Qualifying Days’ used in the SSP calculation can be set. Qualifying Days are the number of days that the employee works in a normal working week.
- Set the ‘Basic Pay Adjustment’in the bottom right hand corner:
- Reduce Standard basic pay by Statutory Pay:
This option reduces the basic pay by the SSP amount, thus giving you the same gross total pay, just a combination of SSP and ‘Basic Pay’. - Do not Pay Basic Pay:
This option will clear the employees ‘Basic Pay’ to 0.00, leaving only the automatically calculated SSP amount - Pay Basic Pay as entered:
This option allows you to pay whatever you want to the employee in ‘Basic Pay’ alongside the automatically calculated SSP amount
- Reduce Standard basic pay by Statutory Pay:
- Click on ‘Save Absence’ button along the bottom
- Click ‘Close’ along the bottom to return to the ‘Open and Pay’ screen
- Any SSP calculated will appear under the ‘Additions’ box on the open and pay screen, as seen on the right.
A little bit about us...
Qtac, a recognised payroll solutions provider in the UK, has been serving businesses for 30 years. Specializing in both payroll software and outsourced payroll services, Qtac caters to small businesses, large corporations, and payroll bureaux. Our software, recognised by HMRC, streamlines the payroll process, featuring RTI submissions, workplace pensions management, and a cloud-based portal for payslips and employee self-service. This software is supported by top-tier customer assistance, ensuring a smooth payroll experience.
Additionally, Qtac offers tailored ‘white-labelled’ outsourcing services. These services are particularly attractive to accountancy firms, as they save time, reduce stress, and mitigate payroll-related risks. By outsourcing to Qtac, companies can be confident in the knowledge that their payroll needs are being expertly managed.
Qtac's solutions are not just about functionality; they are about building long-lasting relationships with clients, offering them a combination of technology and expertise. Their commitment to adapting to client needs and providing reliable, efficient services has established Qtac as a trusted name in the payroll solutions sector in the UK. In essence, Qtac simplifies and enhances the payroll process for a diverse range of clients, ensuring compliance, efficiency, and customer satisfaction.
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